A business trip is not easy. If it is necessary to count on the stress due to bad preparation, it can quickly turn into a nightmare. Here are some tips and tricks to consider before leaving.
Take stock of the administrative documents
Pay attention to the delays of the administration. Passport and visa applications take time. Take the necessary steps as soon as the dates of the trip establish. Also, be aware of the validity of your identity documents. They must be in good standing during your stay.
For practical and up-to-date information about the country in which you are going to stay, the Ministry of Foreign Affairs provides you with useful information.
Play security
Do not forget to travel with the copy of your identity documents in case of loss or theft as well as the copy of documents specific to your stay. When booking your accommodation, your flight or your means of transport, always ask for a written confirmation. Also, note the addresses and phone numbers of your future interlocutors.
Try, as long as you do, to travel light to avoid losing your luggage, which would naturally increase your stress. A light cabin suitcase will suffice especially if the hotel where you stay is equipped with a dry cleaner. Inside, there will be one to two sober spares, a computer reserved for travel and that does not contain important data, the Xiaomi storage bag containing the reservations and documents essential to your stay, local currency.
Save your professional presentation and documents to share with your contacts on site on a USB key.
Take care of your health
Before departure, update your vaccinations and learn about the health recommendations. The website of the Institut Pasteur notifies the epidemiological news as well as the vaccinations recommended according to the modalities of stay.
Adapt your departures and appointments to the jetlag phenomenon. Take some time to relax and rest before starting your business meetings. Earplugs or night masks are essential to endow yourself.
Finally, between meetings, allow yourself time for rest, relaxation or guided tours in the city where you are staying. This will allow you to recharge the batteries before a new appointment.
Take into account the logistical details
Before leaving, write a checklist that will be the guarantor of your trip. Remember to provide specific clothing according to the program of your stay (meeting, gala, business meeting ...) and depending on the weather.
Plan your trips in advance. When you arrive at the airport, be welcomed to be taken to the hotel without any trouble. As for accommodation, choose it according to its geographical position in order to be well placed to arrive on time for appointments. Check also the options available within the building that may be necessary (launderette, wifi / 4G network, ...).
Do not forget your adapter, otherwise, it will be difficult for you to use your computer or mobile phone on site. Also, know the life of each of your devices, do not forget to charge them or take the appropriate charging devices.
Get organized
Before leaving, make a schedule of your trip. Find out about local customs, dress codes, gestures, and country-specific greetings. During your discussions on site, do not discuss personal questions with your interlocutors. Also, learn some phrases that will be useful during your stay especially if the country is neither English nor French. Have new business cards printed according to the language of your contacts and do not hesitate to plan more.
During your absence, delegate your files to your closest associates. Also, set up automatic absence emails with the numerical address and the telephone number of the person to contact in case of emergency.
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